Frequently Asked Questions

Yes. All participants must agree to abide by the SRCD Code of Conduct to register for the event. 

No. The SRCD 2027 Biennial Meeting is an in-person meeting with no options to present virtually.

Yes. There are four types of travel awards are offered as a benefit for SRCD members to support attendance at the SRCD27. The application deadline is Thursday, September 3, 2026, at 11:59 PM ET. For more information, please visit the Biennial Awards page or E-mail the SRCD Science Team at scholar@srcd.org.

Yes. SRCD offers visa support letters at the request of any participant. Participants do not need to be accepted to the submitted program to request a visa support letter. A visa support letter can be requested by emailing events@srcd.org. Please add a ‘Visa Support Letter Request’ to the subject line. For more information about obtaining a visa, please visit the U.S. Department of State at U.S. Visas (state.gov).  

All attendees, guests, and participants must register, including all presenters of accepted submissions. However, you do NOT need to be registered for the SRCD 2027 Biennial meeting to register and attend SRCD Supported Pre/Post-Conference Sessions. SRCD Supported Pre/Post-Conference Sessions have separate registration and fees. 

SRCD Member and Non-Members registration fees are available on the Registration and Housing tab of the SRCD 2027 Biennial event page. 

The registration site will open in late August 2026 for the SRCD 2025 Biennial Meeting. Rates are available here. 

Yes. SRCD will have two host hotels that will offer discounted rates to its attendees. SRCD Rooming block will be listed in late June.  Please check the Registration and Housing tab of the SRCD 2027 Biennial event page for regular updates.

BE AWARE OF HOTEL SCAMMERS. 

Please note the official SRCD27 hotel rooming block coordinated through SRCD protects SRCD27 attendees from price gouging and unfair housing practices. To ensure that you are booking directly with an official SRCD27 hotel, please use the links provided on the Registration and Housing tab of the SRCD 2027 Biennial event page. 

To get a receipt, log into your account and navigate to the "Payments" tab. Under the "Payments" section, you can select the "Print receipt" option to print your receipt. It may take a few moments for the page to load. If you encounter any issues, please reach out to membership@srcd.org.   

Please direct all registration questions to SRCD’s Meeting and Events team at events@srcd.org.

Question: How long should my session be?

Answer:

Conversation Roundtables

• 90-minute Session
• The audience must be given 30 minutes to respond to the questions/issues raised and to introduce additional questions and comments to the panel
• Conversation Roundtable does not include PowerPoint slides. 

Paper Symposiums

• 90-minute Sessions
• At least 15 minutes MUST be set aside for discussion with the audience as part of the symposium 
   

Poster Presentations

• Research displayed in 60-minute sessions 
   

Professional Development

• 90-minute session 

Question 1: What presentation Audio-Visual (AV) equipment is provided by SRCD in each room?

Answer:

Laptops are not provided; you must bring your own. Adapters will be available; however, we strongly recommend that you travel with your device’s adapters. Please read this important information from the SRCD 2027 Biennial audio-visual equipment vendor to ensure you have the correct adapter for your device adapters for laptops. 

• For Poster Sessions, no AV is provided or needed.  All individual posters displayed in these sessions will be presented on standard 8' wide x 4' tall poster boards. ***Please see this webpage's question topic Poster Presentations for more details on poster sessions, including poster specifications and handling.
   
• All Session Rooms (Excluding Conversation Roundtables)
  One LCD projector (PC compatible; bring an adapter for a connector cord if using a Mac or have a relatively new PC), a screen, and a microphone will be available in your presentation room. As a reminder, SRCD does not provide laptops. Additional AV equipment will not be available for use in meeting rooms.
   
• Conversation Roundtables
  A head table/microphone and audience seating. A Conversation Roundtable does not include PowerPoint slides and will not have any additional AV equipment. 

laptop connection instructions 

Question 2: What aspect ratio should be used for PowerPoint presentations?

Answer:

Presentations should be created with a 16:9 slide ratio to ensure the best visual impact. 

Coming Soon

Question 1: What size are the poster boards?

Answer:

SRCD will provide a poster board that is eight (8) ft. (2.4 meters) wide and four (4) ft. (1.2 meters) high, with a 2-inch (2.4 centimeters) frame all around and mounted on a four (4) ft. (1.2 meters) stand. This poster board space is devoted to one poster. 
 

Question 2: How do I hang my poster?

Answer:

Each author is responsible for the assembly and removal of their poster. SRCD will provide push pins on site to hang your poster on the poster board. Please do not use tape. Please remove your poster at the end of your session. 

 

Question 3: When should I put my poster up and take it down? 

Answer:

Please hang your poster on the designated board within the 15 minutes immediately preceding the start of the scheduled poster session. Your poster must be removed promptly at the end of the session so that the poster for the next session can be hung on the poster board.

Please take your poster and any additional items with you when you leave the poster area. Materials left after the removal deadlines will be taken down and may be disposed of. However, SRCD accepts no responsibility for material that may be lost or damaged. Please remove your materials on schedule as a favor to yourself and to those who use the board after you. 

 

Question 4: Do you have any tips or information for First-Time Poster Presenters  

Answer:

A poster presentation is a concise yet clear way of communicating your research, study findings, concepts, and ideas. The two most critical elements in any poster presentation are the poster and a brief explanation of its research. 

To help make your poster presentation session process less intimidating, here are a few tips for presenting your poster at any meeting, enabling you to make the most out of the opportunity and add enjoyment to the experience! 

Creating a poster presentation starts with analyzing and evaluating information or synthesizing ideas to present all necessary data and facts. The properties of an effective poster presentation are:

• The flow of information is well-organized and easy to follow.
• The text is easy to read, as a large font is used, and the information is not cluttered.
• Allows to convert to a mind map or a timeline diagram from the Gantt chart.
• The balanced use of visuals, text, colors, and graphics makes the poster presentation attractive without losing its functionality. 
   

Other Tips for Poster Presenters

Create a story. Once you’ve reeled in your audience and they are eager to learn more, it’s time to build the narrative of your research. Like all great stories, your research needs a beginning, a middle, and an end. Aim for this to be 10 minutes long or less. 

• Be Welcoming
• Do your best to stand at your poster for the entirety of the meeting poster session. If you do need to leave your poster for any reason, ensure you include your contact information, so you can be contacted by meeting attendees who may read your poster while you are not there.
• Engage Your Audience
• Remember to be enthusiastic - your research is exciting! Even toward the end of the poster session, it is essential to maintain your enthusiasm when your energy levels may be lower. If you find your work interesting, your audience is more likely to as well!
• The “Elevator” Pitch
• First impressions count. To pique the interest of your potential audience, you should have a concise synopsis (maximum three sentences and no longer than two minutes) of your research prepared, which contains three vital bits of information:  1) What is your research topic? 2) What have you found? 3) Why is that important?

Poster Layout Samples